Collaboration tools, Team Work, Work Relations, Organization
WORKPLACE SUCCESS / 14 December 2016
Top 4 Workplace Collaboration Tools of 2016
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Gisel Malek
Content Marketer

The first social software mechanisms were discovered back in the 1940’s, post-WWII. In 1945, Vannevar Bush described Memex as "a device in which an individual stores all his books, records, and communications, and which is mechanized so that it may be consulted with exceeding speed and flexibility. It is an enlarged intimate supplement to his memory." 

We have obviously come a long way since then. With more choices than we can handle, selecting the best workplace collaboration tools can be challenging. You might be wondering what works the best and what is worth even having. In the spirit of staying connected, we have constructed a list of our favorite collaboration tools in 2016 and hope you will find them to be just as helpful!   


Assigning tasks

Asana:

A web-based task management tool, this is one of our most important tools here at Prosky. Being a start-up and implementing a flexible work culture, we have many remote employees. The best way to stay connected with everyone is by using Asana. We can not only keep track of the tasks we create for ourselves in a safe place, but we can see what everyone else is doing by creating various groups and inviting different members of the team to be included in those groups. You may have one for your tech, sales, or your marketing team. 

If you are an executive, you may be overseeing multiple groups at the same time. With Asana, you can keep everyone’s tasks organized and know exactly what is going on at all times. This is a great organization tool! 


Sharing Notes

Evernote:

A web-based notebook. Post-it notes! Why would you risk having all of your important notes written on a thin, usually painful, bright piece of square paper that has less adhesive than a worn out band-aid? Not a good idea. Use Evernote instead! Evernote allows you to not only take and store all of your notes in a safe place, but it has added features that make your life so much easier. It will automatically sync up between mobile and computer. 

No longer should you fear not having a pen and paper to jot things down! You can take notes wherever you are! Since creativity doesn’t always happen when you want it to - this is a life-saving tool. You can share and collaborate with your team in real time - handy for work or school life. The premium features give you 10GB of storage as well as other cool features like visiting older drafts, the ability to store business cards digitally, presentation mode, and a know-it-all context feature that gives you inside information.

Here is a handy side-by-side comparison of the free, premium and business features. 


Constant Communication

Slack:

A messaging app for teams. Text messaging is not the most professional way to communicate with your executive team or your co-workers inside the office. Slack is a contextual tool that organizes the chats you have between your team members by departments or categories. If you have a conversation that involves your team members from your information systems class you can see what everyone’s posting on one screen. Likewise, you can see what your sales team in the office is chatting about. 

This is a great tool to keep everyone on the same page with what is happening. Everything is changing rapidly, and being able to see conversations in real time between local and further individuals can make all the difference in your success as a team. You can also share files, images and PDF’s for more efficient communication.  

Here is a cool article about why Slack is the fastest growing workplace software ever! Check it out. 


Sharing Files

Google Drive:

file storage and integration service created by Google. It allows all of your documents, spreadsheets and slides to be stored in the cloud. If you are working on a document, it works very similarly to Microsoft Word. If you want to share with others, you simply share it with them and they will always have access to it and make edits or add comments whenever they have the opportunity. It can be at 3 PM or 3 AM. No need for highlighters or red pens, either. In google docs, you can see exactly who contributed to what and where. 

Google sheets is just like using an excel spreadsheet. You can share your data with others and import/export files from Excel. Google Slides works like Powerpoint as it allows you to create slides and presentations. You can also make changes to any presentation you are working on with friends, co-workers, and share it effortlessly. 


Staying connected is crucial to the success of any team and these tools can help you stay ahead and stand out from the rest! 

Visit Prosky to learn more about what helps us succeed as a team!