January 23, 2018
Hiring 19 June 2017
How to Work Better with Hiring Managers
Hannah Son
How to Better Work with Hiring Managers

The value and importance of the hiring manager are oftentimes overlooked. Whether they are coordinating with the recruiting team or internal department heads they are the first point of interaction with candidates and future employees. It's their relationship which can make the difference between a good or great employee experience.

The hiring manager works with multiple departments throughout the company. They know which roles are open, work with individuals to collaborate and create the job description, source, interview and many times make the decision of someone coming on board.

This can also mean it's the hiring manager's responsibility to bring on the right people and find the right match. If we can improve the relationship between hiring managers and supervisors and department heads, we can decrease the amount of time it takes to hire and help stop the waste of valuable time and limited resources.

After all who doesn't want to hire better candidates more efficiently?


Start with a Recruiting Planning Meeting

This recruiting planning meeting should determine the need for a new hire, review the job itself, it's role and finally the job description and specification. The job specification determines what knowledge, experience and skills are needed to complete this role. It also helps determine what type of candidates will be the right fit for the job and who the job description should target.

Once the job specification and description are ready you'll decide how you want to post the job and let the right candidates know this job is available. A tool frequently used by our clients, and integrated with your ProSky dashboard is ZipRecruiter.  With just one click, you can post to over 100 job boards.

From that point, it's best to decide as a team how you'll evaluate and interview candidates. At ProSky we've pioneered projects and challenges as a form of evaluation. We've seen how effective and powerful it can be when paired with our video interview tool.

After this meeting, the hiring manager will be responsible for carrying out and managing the process. We'd recommend setting goals and timelines for each stage of the hiring process. This will keep everyone on the same page.


Evaluate. Evaluate. Evaluate.

Once dates and processes have been established you'll start seeing candidates come into the picture. Planning the right evaluations and interviews are critical in finding the right candidate.

Work with your hiring manager to oversee the evaluations. Will they work with current employees to complete an internal project? You'll be able to see their personalities, culture fit, hard and soft skills.

Determine the process and document it. Create a few checklists so that your others can take on this process and it can be done more efficiently. This may something that department heads or other employees can oversee once the hiring manager sets it up. Which allows hiring managers more time to continue to close the hiring gaps within yours or other departments.


A few other ways hiring managers can align with the rest of the company include:

  • Be in the know: Become an expert and know the day-to-day activities, the purpose behind the roles of each team member and department. You're essentially a part of every department's team.
  • Open Communication: Ensure you're on the same page with other members fo the team, preferably someone who will be working closely or with the new hire. Find out what's most important them, what's critical? Where does the candidate have room to learn?
  • Thorough Evaluations: A more in-depth hiring and evaluation process can lower turnover and increase the overall bottom line.
  • Improve or Add Feedback: Adding a feedback loop in your hiring process can help you see gaps, and create a more open, transparent process. All of these can lead to higher retention and better hiring.

These are just a few of the ways you can build a better process with your hiring manager. It can help you hire faster, smoother and more efficiently. To see even more tips on how you can work better with hiring managers to make sure you subscribe to our weekly digest!